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Leveraging Marketing & Automation for Sustainable Growth

Summary

Uncover the mysteries behind achieving an astounding 10x business expansion in skilling & work abroad marketing! Explore the journey of a mere 6-person team who developed a formidable marketing strategy from scratch, encompassing digital marketing, data analytics, and customer support. Despite being constrained by a tight budget, this case study illustrates the incredible potency of branding and social proof in propelling organic growth to unimaginable heights. Don't let this captivating case study slip away - revolutionize your marketing approach today!

Observations & Assessments

Initially, the main focus of the marketing function was to facilitate the inside sales team by generating leads. The CEO oversaw this function directly, and interns were responsible for executing the final stages of the process. However, upon our involvement, we realized that the marketing needs were more extensive than just lead generation. A comprehensive strategy and a dedicated team were necessary to achieve the business goals. 

Once we had an in-principle buy-in with the founders, we started engaging more meaningful and in-depth engagement with various stakeholders, including internal teams, customers, and channel partners. These conversations led us to identify two critical areas for development.

 

  • Establishing a trust-worthy brand - Despite high demand and supply, the industry struggled with a lack of trust. We understood that trust-building was more than just branding but also required transparency, providing an excellent customer experience, and clear communication channels. Consequently, we focused on creating strategies that fostered trust across all customer touchpoints, including consistent messaging and creating a unique brand image.

  • Data tracking - We acknowledged the importance of data in making informed marketing decisions. With a one-year customer cycle, it was crucial to track data at every level to obtain insights into customer behaviour, preferences, and trends. This data not only assisted us in building trust but also enabled us to improve other marketing efforts and enhance the overall customer experience.
     

Overall, our approach aimed to develop trust, leverage data, and establish a robust brand image to drive the company's growth towards achieving the 10X growth target.

Phase 1 - The blank canvas

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Initially, we identified tasks that were crucial or time-intensive. This allowed us to prioritize tasks that were interconnected with other team members. Tasks such as establishing CRM, data tracking, and automations required more time, so it was wise to commence them immediately.

What all was planned:

CRM

Implementation of the CRM software for lead management & track customer journey.

Telephony

Setup a telephony services for the inside sales team to monitor performance 

WhatsApp

Obtain an official WhatsApp Business Account to establish secondary

communication channel

digital marketing

Improve the digital marketing outcomes to achieve a positive ROAS

collaterals

Revamp all existing sales & marketing collaterals for clear & transparent communication

Goals for Q1:

Data Tracking

Initiate the data tracking at various steps of the funnel from source to last-mile.

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Lead Quality

Improve the qualified lead percentage from 11% to 15% through various digital & non-digital mediums.

What changed?

​

 

With a rate of 100 leads/day, the team was managing the end-to-end journey of these users on google sheets.

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The customer journey was almost 1 year long and included 5 teams working with the customer at different stages. This was maintained on other sheets kept in their own silos. This lead to bad customer experience and inefficiency in the system.

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Solution - Bring all the stakeholders on a single platform - We introduced LeadSquared (LSQ), a sales & marketing software.

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Impact:

  1. Automated lead flow from all sources to LSQ (LeadSquared) provided real-time tracking of the quantity & quality of leads available.

  2. Centralised & automated communications to customer

  3. enhanced cross-functional team efficiencies through improved system coordination

Before CRM

After CRM

The telephony services were added to monitor the performance of the inside sales team. Telephony was then also connected with the CRM to save time and increase efficiency in the system.

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Implementation of an official WhatsApp Business Account to make it the trusted channel of communication.

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Before Official WhatsApp

After Official WhatsApp

Apart from the targeting, introduction of landing pages & account structure, creatives and copywriting were massively tested & improved in digital marketing. This led to an improvement in lead quality from 11% to 16.4%.

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Old Ad Creatives

New Ad Creatives

Phase 2 - Scale with Systems

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We recognized that a key factor in achieving our growth targets would be the quality of our team, so we invested significant time and resources in identifying and recruiting the best talent available. 

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In addition to building a talented team, we also recognized the importance of establishing robust systems and processes that could support our growth over the long term. This meant investing in the latest technology and tools, as well as developing internal procedures that would allow us to scale our operations efficiently and effectively.

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Through a combination of strategic hiring and targeted investments in our infrastructure, we were able to successfully navigate our major hiring cycle and achieve our ambitious growth targets. 

What all was planned:

Branding

Initiate branding activities along with brand identity changes

social proof

Create a repository of testimonials to build trust

team

Hire & train a team to lead all marketing efforts including data, graphic, performance marketing, content & support

automations

Enhanced cross-functional team efficiencies through improved system coordination

Centralised
communica-tions

Create the right messaging & setup centralized communication for customers

Goals for Q2:

Conversion %

Increase the conversaion percentage from 0.49% to 2%

Lead Quality

Improve the qualified lead percentage to 25%

What changed?

Revamped the logo to give it a fresh look and created an logo intro animation for website's hero section.

Old Logo

Revamped Logo

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Logo animation

The company's exisitng corporate video was created from the client's (B2B) perspective. However, with now a focus on customer, we created a highly customer-centric (B2C) corporate video to address a different set of audience.

Client-centric corporate video

Consumer-centric corporate video

Social proof was an important piece to building trust. The way testimonials are captured was changed from direct review to story-driven testimonials.

Direct testimonials

Story-driven testimonials

New payment links were created with the addition of all important information. This contributed to our brand & trust building process.

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Old payment links

Webinar series -
Career Talk with CEO

Initiated a webinar series by the CEO to address the queries & doubts of the candidates in a live webinar + QnA format. This led to improvement in the middle of the funnel.

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New payment links

Phase 3 - Improve with Efficiency

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As our company experienced immense growth and expansion, we encountered several challenges that necessitated the upgrade of our existing systems. With our team grappling with the scale and complexity of our operations for the first time, it became apparent that some of our systems needed an overhaul.

 

To address this, we embarked on Phase 3 of our growth strategy, which was aimed at improving our existing systems and processes.

What all was planned:

NUDGE SYSTEM

A new nudge system for the Inside Sales Team was incorporated to improve the TAT for the first user connect

Automated Interview process

A full-fleged automated interview systems to reduce the manual work by 80%

newsletter

This was a new initiative to engage with new & existing customers and increase the brand recall.

Job portals

Expanding & enhancing the naukri and job portals as a lead generation engine contributing 30% of the total leads generated.

Goals for Q3:

Efficiency

Save manual manhours by 30%

Lead Quality

Improve the qualified lead percentage to 25%

Introduced Truecaller business which reduced the RNR percentage from 60% to 45% in a span of 2 months improving the lead utilisation & other performance parameters.

Before Truecaller

After Truecaller

Proposed steps to fuel the next growth journey

The company achieved a 10-fold growth in just 11 months by the end of Phase 3. While marketing played a crucial role in driving this growth, it was the team that ultimately delivered it. The company's people were its best investment, providing the highest ROI when compared to all other channels combined.

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To continue its growth trajectory, we proposed the following solutions:

  • Student Portal - Merging a dedicated student portal into the website to enhance transparency and speed up the process. Also, implementing an integrated payment system to capture student payments

  • ATL & Content Marketing - Employ ATL marketing strategies to create more demand and build market awareness through transportation marketing, newspaper ads, and promotional newsletters. As the industry gets competitive, the CAC will. Hence, investing in content marketing and SEO will be important to control CAC in the future.

  • Live Counsellors - Providing live counsellors to improve the funnel and reduce turnaround time for lead connection, using new-age tools such as live video-based chatbots to enable direct calls and connections. This approach has proven highly productive and fruitful in various industries.

OUTCOMES

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200% Growth in qualified lead percentage

Increase the connected calls from 40% to 60%

150% increase in organic leads flow

100% data tracking in real-time with analysis

ROAS on booked revenue > 13

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